OSHA Recordkeeping – Wait…Who Needs to Submit Injury and Illness Records?

YOU! If you are a company with 250 or more employees and are currently required to keep OSHA injury and illness records (OSHA Recordkeeping). OR if you are a company with 20–249 employees in certain industries with previous high rates of occupational injuries and illnesses. These industries include construction, manufacturing, transportation, utilities and many others. You can find a full list of these industries here: Certain Industries for OSHA Reporting.

What Do the Records Need to Include?

The records need to include data about employees’ on-the-job injuries. The records will be submitted on specific forms required by OSHA. Companies with 250+ employees will need to electronically submit Forms 300 (Work-Related Injury and Illness Log), 300A (Summary of Injuries and Illnesses), and 301 (Injury and Illness Incident Report). Companies with 20–249 employees will submit Form 300A only.

When Do the Records Need to be Submitted?

In 2017, all companies must submit their completed 2016 Form 300A by December 1, 2017. In 2018, companies with 250+ employees will be required to submit all completed 2017 forms by July 1, 2018, and all companies with 20–249 employees must submit all information on Form 300A by July 1, 2018. Starting in 2019, all companies will be required to submit information by March 2.

How Do I Submit My Company’s Records?

OSHA will require that companies submit all information electronically on a secure website, available August 1, 2017 (www.osha.gov/injuryreporting). There will be three ways to submit data: 1) by manually entering data into a web-based form; 2) by uploading a .CSV file for single or multiple establishments at the same time; or 3) by transmitting data electronically via a custom software solution.

Can I Get a Recap?

    • In addition to posting OSHA logs, many companies are now required to submit the logs to OSHA.
    • Companies with 250+ employees must electronically submit Form 300A by December 1, 2017.
    • Companies with 250+ employees must electronically submit Forms 300, 300A, and 301 by July 1, 2018, and annually by March 2 thereafter.
    • Companies with 20–249 employees must electronically submit Form 300A by July 1, 2018, and annually by March 2 thereafter.
    • There are several ways to electronically submit records.